Task Management from two Polar Opposites

Sound task management can and does assist in positive outcomes. Managing tasks without the use of a task manager, no matter how good your memory, isn’t a generally effective approach to completing what you need to. The modest investment in choosing, learning and applying your chosen task manager is well worth it.

Two Very Different Systems both with effective Outcomes

The two systems that this article will look at to accomplish sound task managment are Omnifocus and Swipes. Although they are very different in the way they are used, their outcomes are very similar.


Although this article is going to look at two specific systems, that doesn’t mean nor should one extrapolate that the only effective way to get your work done, is using one of these two systems. What can work perfectly under one scenario, isn’t necessarily the case when applied to something else.

Practicality should always play a predominating role in your choice of system. Success is always played out well if we’re doing something which suits us. Much may be important a long the way, but let practicality rule for your own sake. You’ll be much happier and that in and of itself can ensure success.

A Complete System

As you determine what it will be that are the components that will make up your task management system, it is important to note that the task manager is only one component of a larger, more comprehensive system.

The task managment portion is the proactive part; the part that will guide you in your undertakings. However, you will need a follow through system that works in conjuntion providing the long term storage of information that will have become part of your system.

At this point, something like Evernote seems like an ideal solution and is fully cross platform. However, Together is another cross platform tool that can maintain much of the logic that went into the creation of your solution.


Omnifocus is a good place to start. It has a lot of history in its development. This is a pure GTD system and it provides all the tools one is ever likely to need to assist in the decision making process. At this early a stage, it makes sense to begin to flesh out and answer the questions that need answering to create your system. Most systems cannot begin to do what Omnifocus is capable of. With Omnifocus, you can take a look at the tasks that are necessary to be done and all the component elements in the creation of your solution.

There are many who can easily begin to burn out before they get started. This is where Omnifocus can play a critical role. You can start to look at what essentially is needed, quell the problems for the solution and then develop the solution through the creation of perspectives giving you a sharp eye.

Omnifocus and Methodology

One can easily entertain the notion that success with Omnifocus is achievable due to the methodologyical approach that Omnifocus is well known for. Developing perspectives allows you to see solutions in the early stages. This narrative is useful in the development of a project and ensuring a successful outcome.

Keeping your head above the Fray

Omnifocus is considered a tried and true system and employs a lot of the standard GTD concepts. This can be good or bad depending on how you approach it. Omnifocus can allow you to ensure that all angles of a project are being met. However, it is a well known fact that someone can bury themselves with Omnifocus tasks. As long as you can prevent tasks from comsuming you Omnifocus is exceptional for keepig tasks at bay. By staying in control of your tasks wherein you create them instead of them creating you, the development of the project can take form as you want it to.

OmniFocus is Apple Cross Platform

With Omnifocus able to run on the iPad, iPhone and Mac it can be considered Apple cross platform. This capability is becoming increasingly important and Omnipresent. I would say that rather than saying this is a nice to have feature it is rapidly becoming an essential feature of a mobile society.

Swipes the new Kid in Town

Omnifocus can clearly be seen as the granddaddy of Information Managers whereas Swipes would be considered the new kid in town. This program is fully cross platform and can run across operating systems. This makes for a very flexible program. Further, it is easy but not as structured as Omnifocus when creating projects. This ability allows anyone within the ecosystem to play an equal role.

Add to to the program simpler task cronstruction and it is not as consequential if you make a mistake. Finally, Swipes allows you to swipe a task from within a project outline without affecting the flow of the tasks within the project. Again, it enhances your ability in the creation of the project but it does something else which migh be more useful.

Swipes can Defer a Task without Crippling the Project

One of the problems that can occur with Omnifocus or many of the traditional task managers is informaation overflow. Swipes allows you defer a task till a more appropriate time. That way, your visual field isn’t as severely harmed as would be the case with Omnifocus. \

Swipes or Omnifocus

Whether you go with Swipes or Omnifocus or for that matter a different task manager altogether, what is important is that you are using a task manager. The use alone of the task manager is extremely beneficial.

Combine this in conjunction with other tools, such as a tool like Omnifocus or Together for long term storage of referential material and you have one solid solution for just managing simple day to day activities or those that are or those that have become inreasingly complex.



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