DEVONthink Pro Office

At The Daily Mac View much has been written about this very powerful and capable Information and Knowledge Management system. Not only is this one of my favourite tools but I sort of digitally live by this system. Regardless of any other GTD management software I use everything of importance ends up in DEVONthink for long term storage. For GTD’rs I often refer to this portion as the bucket.

This system, I would say, is probably one of my most critical systems. Capable of storing basically any kind of data you throw at it, I store everything in it. As such, the databases I use are backed up extensively to protect from any kind of loss. The loss of the data in DEVONthink Pro Office would be somewhat catastrophic.

I’ve chosen this software as an editor’s pick carefully. The only thing that does compete in this space for my purposes is Evernote. Evernote is a fine system and certainly is easy to learn and use with great IOS clients. However, the flexibility of DEVONthink cannot be matched in Evernote. Add to DEVONthink its AI engine and support for Markdown and DEVONthink Pro Office is simply my solution of choice as I need a Knowledge Management system as opposed to an Information Management system.

As a caveat though to this is the fact that DEVONthink’s IOS products do not measure up. DEVONtechnologies is working on this and if you can work with IOS products that are pretty well just information viewers then you’ll be happy with DEVONthink Pro Office. However, if your IOS products need to have a lot of the functionality of the OSX product then you won’t be happy with DEVONthink Pro Office.

As always, your choice of an application rests with your needs requirements. For myself, DEVONthink Pro Office is my Knowledge Management solution that for the first time has delivered the Paperless Office. This alone makes this product so worthwhile.